Validation
The Validation page informs you of any time issues between the payroll submission date and the payment date.
The Validation page appears ONLY IF there is a problem with the time available to process the payroll.
If you see this page after trying to submit your payroll, you must respond to it before the payroll can be sent. You are given a variety of options depending on the specific situation (for example, make a late submission, do not do direct deposits, or change the payment date).
Payrolls that have direct deposits must be submitted three business days before the payment date, otherwise some standard options become unavailable.
The changes made on the Validation page are incorporated into the data record for the payroll, and Dayforce processes the payroll.
Prerequisites
You clicked Submit Payroll Data on the Submit Payroll page.
and the submission date is NOT three business days before the cheque date.
Results or Next Steps
Make required changes based on the messages Powerpay displays, and then resubmit the payroll.
The Payroll Submission Process
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From Submission to Payment Date
Payrolls need to be submitted three business days before the payment date to guarantee that all processes can be completed (including direct deposits to smaller financial institutions).
All four days of the payroll generation cycle must be business days. They cannot include weekend days or non-banking days such as Statutory Holidays.
In some cases, you may not find it possible to accommodate the following schedule. The Validation page displays options for you and indicates the possible consequences of shortening the payroll generation cycle.
At the end of the year, cheque dates for payroll runs become even more important. Canada Revenue Agency (CRA) considers a payroll to be in the following year if the Cheque Date is in the new year. For more information, see Last Payroll Run of the Year.
In some cases, an Off-Schedule Processing Fee is charged. The Validation page informs you of that.
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Business Day 1
Submit your payroll for processing.
By submitting on this day, all the regular options can be fulfilled including the delivery of the payroll package, stop payments, direct deposits, and government remittances.
Dayforce processes your payroll that same evening.
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Business Day 2
In most cases, you receive your payroll package one business day after you submitted your payroll (depending on courier delivery service).
As soon as you receive your payroll, you can check it for accuracy and phone in any Stop Payments.
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Business Day 3
In some cases, you receive your payroll package on the third business day of the payroll generation cycle (depending on courier delivery service).
All Stop Payments on direct deposits have to be made before 12:00 NOON CENTRAL TIME ON BUSINESS DAY 3. Check your payroll immediately if you have direct deposits on your payroll.
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Business Day 4
Your employees' direct deposits are in their bank accounts. The employee payroll cheques can be cashed.
Related Information
Payroll submissions received before 8:00 pm EST (5pm PST, 6pm MST, 7pm CST) on business days will be processed “same day”. Payroll reports can be viewed in Powerpay within 3-4 hours of submission.
Last Payroll Run of the Year
CRA determines the taxation year for payrolls by the cheque date. If, at the end of the year, your regular cheque date falls in the new year, that pay is taxed using the new year's tax tables, and the payroll run is considered part of the new year.
This may influence how you determine the "Last Pay of the Year" if you require an extra payroll run at the end of the year.
If you require an extra payroll run AFTER the last regular payroll run of the year, AND you want the extra payroll run to be paid in the current year, you CANNOT indicate that this is the "Last Pay of the Year" on the regular run. The "Last Pay of the Year" must be indicated on the extra payroll run. It is essential that this extra payroll run have a cheque date in the current year, NOT the new year.
Essentially, the Last Pay of the Year must be the last pay with a cheque date in the current year, regardless of whether that pay is an extra run or a regular run.